Exhibition Stand Logistics and Management

We take care of all the logistics involved in preparing, managing, and evaluating your stand. From start to finish, we’ve got you covered.

Stand Delivery

We’ve hosted exhibitions all around the world, giving us an in-depth understanding of the obstacles that come with shipping, paperwork, and navigating different countries’ regulations. When planning your event, we’ll carefully consider these logistical challenges and go the extra mile to handle all the necessary work involved in delivering your stand materials.

Staff Management

We’ll look at your stand’s size to determine the number of staff members needed to run it efficiently. We’ll then guide them on how to engage with visitors, answer questions, demonstrate products, and collect leads. This will make sure that they offer a level of visitor interaction that reflects well on your company.

Technical Requirements

After determining your electrical and internet connectivity needs, we’ll coordinate with the event organisers to secure access to power outlets, network connections, and any AV equipment required for demonstrations. Many of the stands we create involve the use of technology like VR headsets (such as the stand we made for HTC), so we’ll make sure to prepare space in advance to implement them.

Lead Capture and Data Management

We’ll work with you to design and implement a lead capture system to gather visitor information. This could be through digital tools like barcode scanners or mobile apps, or more traditional methods such as business cards. We’ll also help you establish a process for managing and following up on leads after the event.

Marketing and Promotion

We’ll work with your company’s marketing team to prepare and print marketing materials such as brochures, product catalogues, business cards, and banners. We can also supply high-quality promotional items to draw in visitors and provide them with a tangible reminder of your business.

On-site Logistics and Safety

Before the event gets underway, we’ll arrange for the essentials to make sure both staff and visitors have a safe and comfortable experience. These include:

• Seating arrangements
• Catering for booth staff
• Storage space for extra stock
• Utilities like water supply and waste management
• Compliance with safety guidelines provided by the exhibition venue

Evaluation and Follow-up

Finally, we’ll advise you on how to make the most out of your stand after the event. We’ll help you evaluate the success of your stand by reviewing metrics such as visitor engagement, leads generated, and sales conversions. We’ll also advise you on how to best follow up with leads, send post-event communications, and track the impact of your participation on business outcomes.